MINUTES
REDEVELOPMENT AGENCY AND CITY COUNCIL
REGULAR MEETING
MAY 27, 2008 -
6:00 p.m.
CALL TO ORDER
The regular meeting of the
City Council and Redevelopment Agency of the City of Highland was called to order at 6:01 p.m. by Mayor Lilburn at the
Donahue Council Chambers, 27215 Base
Line, Highland, California.
The invocation was given by Reverend John Potter of Immanuel Baptist Church and the Pledge of Allegiance was led by Mayor Lilburn.
ROLL CALL
Present: Jones,
McCallon, Scott, Timmer, Mayor Lilburn
Absent: None
SPECIAL PRESENTATIONS
None
COMMUNITY INPUT
None
A
MOTION was
made by Councilman Timmer, seconded by Mayor Pro Tem Jones, to approve the
consent calendar as submitted with the exception of Item #4 and Item #9 being
pulled for further discussion. Motion
carried on a roll call vote, 5-0.
1. Waive
the Reading of All Ordinances
Waived the
reading of all Ordinances in their entirety and read by title only.
2. Warrant
Register
Approved Warrant
Register No. 463 for May 27, 2008, in the amount of $661,441.25 and Payroll of
$70,373.49.
3. Treasurer’s
Report for April 2008
Received and
filed Treasurer’s Report for April 2008.
5. Easement
Acceptance/Bruce Street Sidewalk Project (Citibank, N.A.)
1. Accepted
the Grant of Easement for Road and Drainage Purposes from Citibank, N.A.; and
2. Directed
the City Clerk to record the Grant of Easement.
6. Easement
Acceptance/Church Avenue Sidewalk Project (Kennedy/Childs)
1. Accepted
the Grant of Easement for Road and Drainage purposes from Melita L. Kennedy and
Colin J. Childs; and
2. Directed
the City Clerk to record the Grant of Easement.
7. Easement
Acceptance/East Highlands Village Street Improvements
1. Accepted
the Grants of Easement for Road and Drainage purposes from Samuel Bevans,
Richard Perez and Carrie Brock, Juan and Edith Martinez, Nicholas L. Hernandez,
Ruth Terrones and Carmen Martinez; and
2. Directed
the City Clerk to record the Grants of Easement.
8. Easement
Acceptance/Gerzain Andaya (28791 Hamilton Drive)
1. Accepted
the Grant of Easement for Road and Drainage purposes from Gerzain Andaya; and
2. Directed
the City Clerk to record the Grant of Easement.
10. Street
and Drainage Maintenance District 96-1 Annual Report (Fiscal Year 2008/09)
1. Adopted
Resolution No. 2008-017 giving preliminary approval of the annual report; and
2. Adopted
Resolution No. 2008-018 setting July 22, 2008, as the date of the protest
hearing.
RESOLUTION NO. 2008-017
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND
COUNTY
OF SAN BERNARDINO, CALIFORNIA
STREET
AND DRAINAGE MAINTENANCE DISTRICT NO. 96-1
FISCAL
YEAR 2008-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HIGHLAND,
CALIFORNIA DECLARING ITS INTENTION TO LEVY AND
COLLECT ASSESSMENTS FOR FISCAL 2008-09 IN STREET AND
DRAINAGE MAINTENANCE DISTRICT NO. 96-1,
AN ASSESSMENT DISTRICT, AND OFFERING A TIME AND PLACE
FOR HEARING OBJECTIONS THERETO
11. Consolidated
Landscape and Lighting District 96-1 Annual Report (Fiscal Year 2008-09)
1. Adopted
Resolution No. 2008-019 giving preliminary approval of the annual report; and
2.
Adopted Resolution No.
2008-020 setting July 22, 2008, as the date for Protest Hearing.
RESOLUTION
NO. 2008-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HIGHLAND
COUNTY OF SAN BERNARDINO, CALIFORNIA
GIVING PRELIMINARY APPROVAL OF ENGINEER’S REPORT FOR
CONSOLIDATED LANDSCAPING & LIGHTING DISTRICT NO.
96-1
FISCAL YEAR 2008-09
RESOLUTION NO. 2008-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HIGHLAND,
CALIFORNIA DECLARING ITS INTENTION TO LEVY AND
COLLECT
ASSESSMENTS FOR FISCAL 2008-09 IN CONSOLIDATED
LANDSCAPE AND
LIGHTING DISTRICT NO. 96-1, AN ASSESSMENT DISTRICT,
AND OFFERING A
TIME AND PLACE FOR HEARING OBJECTIONS THERETO
ITEMS REMOVED FROM THE CONSENT
CALENDAR
4. Bid
Award – Bid No. 2008-05 “Cypress Street, Ninth Street and Cole Avenue
Improvement Project”
Councilwoman
Scott asked if the contract has the language stating legal residence of
employees and subcontractors?
City Manager
Hughes stated this is new language per federal law and now will be included in
all contracts.
A MOTION was
made by Mayor Pro Tem Jones, seconded
by Councilman Timmer, to award the contract for Bid No. 2008-05, “Cypress
Street, Ninth Street and Cole Avenue Improvement Project,” to Hillcrest
Contracting, Inc. Motion carried, 5-0.
9. Agreement for Engineering and
Environmental Services for Base Line Bridge at City Creek
Councilwoman Scott stated
she did not view any comparisons from any other entities.
City Engineer Wong stated this is a professional contract. It is not a low bid type of situation. The City did send out Request for Proposals
as indicated in the Public Notice portion of the report. Three firms were interviewed by a panel
comprising of five members; two staff members, a member from SANBAG, a staff
member from the City of Redlands, and a staff member from the Flood Control
District. This five-member committee,
based on the presentations and proposals, made a recommendation for the highest
ranking firm and city staff negotiated with the recommended firm.
Councilwoman Scott inquired how many proposals were received.
City Engineer Wong
responded three.
Councilwoman Scott stated
Council does not have any knowledge of what the other two proposals included.
City Engineer Wong stated after the
ranking was completed, staff opened two cost envelopes
and we looked at the price for the top two ranking firms.
Councilwoman Scott stated any time a
city contract is done, she is requesting the comparisons
for the bidding companies to be included in the staff reports.
Councilman Timmer stated the staff
reports does state there was an evaluation of three
bidders. However, as far as
professional services goes, we as a city, would not necessarily want to have a low bidder for professional
services.
A
MOTION was
made by Councilwoman Scott, seconded by Mayor Lilburn, to approve the agreement with LAN Engineering Corporation
to provide engineering and environmental services for Base Line Bridge at City
Creek, contingent upon approval of a pre-award audit by Caltrans and final
review and approval by the City
Attorney, and authorize the Mayor to sign the
Agreement. Motion carried, 5-0.
CITY COUNCIL/REDEVELOPMENT AGENCY
PUBLIC HEARING - NONE
CITY COUNCIL/REDEVELOPMENT AGENCY
LEGISLATIVE
12. Cooperation
Agreement with the San Bernardino County Department of Community Development
and Housing to Participate in a HOME Consortium under the HOME Investment
Partnership Program
Community Development Director Jaquess gave a brief
review of the staff report.
A MOTION was made by Councilman McCallon, seconded by Mayor
Pro Tem Jones, to approve the Cooperation Agreement for HOME Consortium and
authorize the City Manager, City Attorney and City Clerk to sign the agreement
and adopt Resolution No. 2008-021approving and adopting a Cooperation Agreement
with the County of San Bernardino for the purpose of being a consortium member
of the HOME Investment Partnership Program.
Motion carried, 5-0.
RESOLUTION NO. 2008-021
RESOLUTION OF THE HIGHLAND CITY COUNCIL HEREBY
APPROVING AND ADOPTING A COOPERATION AGREEMENT WITH THE COUNTY OF SAN BERNARDINO FOR THE PURPOSE OF BEING
A CONSORTIUM MEMBER OF THE HOME INVESTMENT
PARTNERSHIP PROGRAM
13. One (1) Appointment to the Building Code Appeals Board
(BCAB)
City Clerk Hughes
stated there are three applications to be considered for the Building Code
Appeals Board.
Councilman
McCallon stated he would like to nominate the current member of the Board, Mr.
Hinkley.
Councilman Timmer
seconded the nomination.
A MOTION
was made by Councilman McCallon, seconded by Councilman Timmer, to appoint one
(1) member of the public, Mr. Hinkley, to the Building Code Appeals Board. Term will expire in June 2010. Motion carried, 5-0.
14. Interim
Appointment to the Planning Commission
City Clerk Hughes
stated there are two applications to be considered for the Interim Appointment
to the Planning Commission. Per Council
direction, staff did phone other applicants who had submitted applications in
the past.
Councilman
McCallon nominated Sam Racadio.
Councilwoman
Scott stated Kevin Grime had both the Design Review Board and Planning
Commission on his application.
City Clerk Hughes
stated she did phone him to inquire if he wanted to be considered for the
Planning Commission position and he did not return any attempted phone calls.
Mayor Lilburn
inquired if there were any further nominations. Hearing none she closed the floor for nominations and called for
the vote.
Sam Racadio
received four votes with Jody Scott not voting.
Mayor Lilburn
stated Sam Racadio has been appointed to the Planning Commission as an interim
member.
15. Addition
of Accounting Technician I Position
City
Manager Hughes gave a brief review of the staff report.
A MOTION
was made by Mayor Pro Tem Jones, seconded by Councilman McCallon, to approve
the addition of the Accounting Technician I position and approve the budget
adjustment in Attachment A. Motion
carried, 5-0.
16. Update on SANBAG, SCAG, Omnitrans,
Work Program and Regional/Legislative Issues/Development
Issues/Subcommittees/AB 1234 Updates
Councilman
McCallon stated he had the opportunity to partake in a trip to Escondido to view the sprinter service which has
been in operation for only two months.
This sprinter service is
one of only three self-propelled passenger car on rails in the United States.
17. San
Bernardino International Airport Authority and IVDA
None
ANNOUNCEMENTS
Saturday,
May 31, 2008 at 10:00 a.m. Library
Grand Opening
CLOSED SESSION
None
ADJOURN
There
being no further business, Mayor Lilburn adjourned the meeting at 6:31 p.m.
Submitted by: Approved
by:
____________________________ _________________________________
Betty Hughes, CMC Penny
Lilburn
City Clerk Mayor
C:\MyFiles\WPDATA\Minutes\2008
minutes\05-27-08 cc.doc